Privacy Policy

Effective Date: January 1, 2025

Last Updated: March 4, 2025

eTalentView is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our SaaS-based Human Resource Management System (HRMS) and Employee Self-Service (ESS) mobile application.

1. Information We Collect

We collect different types of information when you use the eTalentView web-based platform and mobile application.

1.1 Personal Information

When you register or use our services, we may collect:

• Full name
• Email address
• Phone number
• Employee ID
• Job details (designation, department, reporting manager, etc.)
• Profile picture (if uploaded)
• Banking details (for payroll processing, if applicable)

1.2 Usage Data

We automatically collect information about how you interact with the HRMS and mobile app, including:

• IP address
• Device information (model, OS version, browser type)
• Log data (access times, features used, pages visited)
• App usage statistics

1.3 Location Data (If Required)

If enabled by your employer, we may collect location data for attendance tracking and geofencing purposes.

1.4 Cookies & Tracking Technologies (Web-Based HRMS)

The web-based HRMS may use cookies and similar tracking technologies to enhance user experience and improve security.

2. How We Use Your Information

We use your data for the following purposes:

• To provide HR and employee self-service functionalities
• To process payroll, leave requests, and attendance tracking
• To improve system performance and user experience
• To communicate important updates, alerts, and notifications
• To comply with legal requirements

3. How We Share Your Information

We do not sell or rent your personal data. However, we may share your data in the following circumstances:

• Your Employer: Your employer manages HR services through eTalentView and may have access to your records
• With Third-Party Service Providers: We may share data with cloud hosting providers, analytics platforms, and payment processors to improve our services.
• Legal Requirements: We may disclose data if required by law, regulatory authorities, or to protect our rights.

4. Data Security

We implement industry-standard security measures to protect your personal data from unauthorized access, loss, or misuse. This includes:

• End-to-end encryption for data transmission
• Secure access controls
• Regular security audits and compliance checks

Despite our best efforts, no system is completely secure, so we encourage users to enable strong passwords and security settings.

5. Your Rights & Choices

• Access & Update: You may request access, updates, or corrections to your data through your employer or HR department.
• Data Deletion: You can request deletion of your personal data where applicable by contacting your employer.
• Opt-Out: You may disable cookies in your browser settings or restrict data sharing through app/device settings.

6. Third-Party Services & Links

Our platform may integrate with third-party services (e.g., cloud storage, analytics, and payment gateways). We are not responsible for their privacy practices, and we encourage you to review their policies.

7. Children's Privacy

eTalentView is intended for employees and is not directed at children under 13. We do not knowingly collect data from children.

8. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on our website and within the mobile app.

9. Contact Us

If you have any questions or concerns regarding this Privacy Policy, please contact us at: info@etalentview.com

By using eTalentView HRMS or the ESS mobile application, you agree to the terms outlined in this Privacy Policy.